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Know When a

New Hire Becomes Profitable

This calculator shows how long it takes to hit your client targets based on PVA, rebooking, and new client flow — so you can plan smarter hires.

Therapist Break-even & Capacity Calculator

New Therapist Break-even & Capacity Calculator

Estimate how long it will take a new therapist to cover their wage cost and reach full books, based on your salary, pricing, and client retention patterns.

Calculation Mode Step 1

Choose whether you want to model using a Rebooking Rate or a Patient Visit Average (PVA).

Rebooking Rate Patient Visit Average (PVA)

Therapist Cost & Revenue Assumptions Step 2

Annual salary (excl. super) (e.g. 80000)

Superannuation % (default 12%)

Payroll tax % (default 5% if applicable)

Payroll tax applies

Workers compensation premium % (default 2%)

Average spend per client (excl. GST) (default 100)

Target number of clients per week (full books capacity)

Number of new clients per week (new referrals / initial assessments)

Client Retention Pattern Step 3

Goal rebooking rate % (default 80%)

Frequency of treatment (weeks) (default 4 = every 4 weeks)

We convert your rebooking rate into an expected number of visits per new client using standard retention maths, then model growth week by week.

Who am I?

AND WHY CHOSE ME?

I’m not just a HR specialist; I was also the co-owner of Remedial Massage Clinic with multiple therapists & administration staff for 4+ years – so I get it & understand how HR applies specifically to you!

On top of my experience with all things related to running a clinic; I have worked with over 200 clients in allied health and have 14 years’ experience in HR, a Bachelor of Business majoring in HR Management & a Graduate Certificate in Industrial Relations.

I don’t just talk to you about boring HR stuff that you can read online… I offer straight forward advice in language you can understand, with a strategic focus based on a specific understanding of the types of challenges you face in private allied health practices – regardless of whether you are a Remedial Massage Therapist, Physiotherapist, Chiropractor, Osteopath, Naturopath, Dietician or other complimentary Allied Health Professional.